Safety and Risk Management

Safety plan requirements for Part 3

As part of the expedition safety assessment, the expedition team must submit a combined safety plan in Part 3 of the application process.

Applicants are encouraged to review the required content already at this stage to ensure timely preparation.

The safety plan must be uploaded as one combined document and must clearly include the following sections:

1) Terrain & Environmental Conditions

• Description of the operating environment and the expected terrain and weather conditions.

• An assessment of how changing or adverse environmental conditions may affect the planned activities.

• A description of contingency measures (Plan B), including how the expedition will adapt, delay, reroute or suspend activities if conditions no longer allow the original plan to be followed.

2) Risk Assessment & Mitigation Measures

• Identification of key risks and planned mitigation measures.

• Procedures for handling emergencies.

3) Communication & Emergency Plan

• How communication will be maintained during the expedition.

• Emergency procedures and response structure.

• Contact information for relevant emergency authorities.

• Description of emergency documents and communication protocols.

Greenland rescue authority requirements must be followed. See the website section: “Operational Conditions and Obligation to Notify”.

4) Emergency & Safety Equipment

• Information on equipment type and model, quantity, purpose, and how/where it will be stored and maintained.

Applicants will be required to upload this safety plan in Part 3 before the application can proceed to consultation.