Detailed Itinerary and Map

When planning your itinerary, please ensure that the expedition’s route and activities do not overlap with areas that are prohibited or restricted due to wildlife protection, nature conservation, or cultural heritage. It is important to review these considerations carefully, as operating in sensitive or regulated areas may affect the processing of your application — including additional requirements, longer processing times, or the need for further assessments by the Expedition Office.

Consult NatureMap to identify protected nature and wildlife areas, and refer to Nunniffiit for information on sensitive cultural heritage sites. For further information, please visit the Expedition website’s section Regulated Areas.

When uploading the expedition itinerary, you must always include a written description of the expedition’s contingency planning (Plan B).

The Plan B description must explain how the expedition would adapt, delay, reroute, or suspend planned activities if terrain, weather, environmental conditions, or other unforeseen circumstances mean that the original plan (Plan A) can no longer be followed.

Where it is feasible, Plan B may also be supported by an alternative itinerary using the designated itinerary template. However, for expeditions where it is not realistic to define a full alternative itinerary with fixed coordinates in advance (for example during crossings of the ice sheet), a written Plan B description is sufficient on its own.

Including coordinates or alternative locations is encouraged where possible, but not mandatory if they cannot reasonably be defined in advance.

This requirement is directly linked to the section “Terrain & Environmental Conditions” in the safety and risk management documentation. The information provided in both documents must be consistent.

Please also note that crossing the Greenland Ice Sheet may be permitted only within the period 1 April - 15 September.

Adjustments to the itinerary and map may be submitted in Part 3, provided that they do not constitute a substantial change to the expedition.

The following applies:

Activity Period

Minor adjustments to the start or end date are allowed, as long as:

the updated dates are still submitted no later than 8 weeks before the expedition start, and
the updated dates remain fully consistent with the insurance declaration and all other time-dependent requirements.

If the activity period is shifted significantly — for example, moved far outside the original planned timeframe — this may be considered a substantial change and may require a new expedition application, subject to assessment by the Expedition Office.

Expedition Areas

Adjustments within the same approved general area are normally acceptable and can be submitted in Part 3.

However, if the expedition intends to operate in new areas that were not included in the original application — especially if these involve new regulated zones, sensitive areas, or require different types of permits — this may also constitute a substantial change and may require a new expedition application, subject to assessment by the Expedition Office.

Types of Activities

Small refinements to activity plans are acceptable.

But if the expedition intends to carry out other types of activities than those originally applied for — e.g. introducing scientific sampling, using aircraft/drones, conducting mountaineering, or similar — this may also constitute a substantial change and may require a new expedition application, subject to assessment by the Expedition Office.

Upload Itineraries

Upload a detailed itinerary (Plan A) using the designated itinerary template [LINK]. A written Plan B (contingency plan) description must always be included. An additional Plan B itinerary using the template may be uploaded where relevant.

When naming the files, clearly indicate whether the document is Plan A or Plan B.